** Typical document is copied 19 times (Yankee Group) Total Paper Cost Savings from Mi-Co Solution In addition to quantifiable reductions in paper costs, the system deployed by the USDA also made it possible for the Division to eliminate massive recurring overhead expenses, effectively streamline a critical business function, and increase its number of cattle inspections employing the same labor resources, while reducing data entry and collection errors. Department of Agriculture (USDA) APHIS Division, a Mi-Co customer, cut annual direct paper costs by nearly $640,000 and increased inspections by just over 750% by adopting a paperless system that enabled inspectors to make real-time decisions in the field based on information lookups, and allowed for dramatic savings in time and direct paper related costs. Organizations that have already adopted such a solution have dramatically improved workflow efficiencies, cut costs and boosted productivity." " By adopting a Tablet data collection system, paper use is limited and often eliminated in many business process workflows. however, we don't realize the type of cost associated with continuing to use paper in data capture processes," said Gautham Pandiyan, Vice President of Sales and Marketing, Mi-Co. " We have grown up with paper and paper-processes over thousands of years. This covers tasks such as copying forms, querying suspect data with field staff, error correction, documentation and stacking.Įconomies of Scale Come from Mobile Data Collection With Mi-Forms Mobile Data Capture, an average of 5.5 man-hours a day is saved for a company with ~15 employees in data related tasks. This results in lag times in revenue streams, underutilization of assets, and employee/manager downtime waiting for accurate information. Such inefficiencies significantly delay the approval process and the deployment of field personnel. Cost contributors include, the initial cost of paper and ink, time and overhead, which are the main components, while errors in the transcription process can affect the flow of information considerably. Review and approve the collected data in reports (if available) to track KPIs, metrics & issuesĬreate and fax the work orders to appropriate personnelįile and store hardcopies of the documents for future reference (averages to about 7.5 hours per week for a government agency)įrom the sample inspection workflow, an initial 1-page form generates at least 2 paper forms through faxing, or incurs mailing/scanning costs. Input the verified information into a software system Initially collect, input and collate data, typically into multiple forms and formatsįax, transmit, and share collected data, when possible Examples in the case of a standard inspection process relate to redundancy in personnel and employees who: Workflow inefficiencies are the greatest cost contributors. Mi-Co's analysis also found that the average savings for customers using its best-of-breed Mi-Forms Mobile-Forms technology is $3.25 per form.Īfter analyzing typical business process paper trails, Mi-Co identified a complex web of hidden costs linked to a single sheet of paper beyond paper and ink costs. This analysis revealed that the average paper record costs a company $4.10 for processing alone, and that paper processes hinder employee productivity and efficiency greater than initially thought, while delaying the transmission of critical business data from the field. DURHAM, NC-(Marketwired - Jul 16, 2013) - Mi-Co, the Mobile Information Corporation and market-leader for enterprise-ready mobile data solutions, today announced the results of its Cost Analysis research around paper-based processes.
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